Are you worried about guests accessing rooms and amenities not assigned to them? Or do you feel overwhelmed by managing dozens of keys and keeping manual records of every space you allot to a guest?
Traditional keys have lost their old-time glamor because they are inefficient, unreliable, and difficult to manage. It is a digital era where key cards are gaining popularity in the hotel management industry.
So, what are key cards? Key cards are tech-enabled security systems with a magnetic stripe for storing guest data. Technically, the designs transfer data to a card reader, which verifies the card’s validity and prompts a grant or deny permission.
Key cards outsmart traditional keys in several ways. First, you can reset these cards for each guest. Your hotel management team can easily reprogram the card after use, reducing the manual work of collecting keys from guests. You can deactivate or destroy a key card from anywhere.
In this article, discover various reasons why many modern hotels have key cards installed.
1. Additional Layer of Security
The most significant reason modern hotels install key cards is to reinforce security levels within the premises. These cards have a grant or deny permission capability, limiting who enters where and when. Moreover, these cards are non-replicable, like traditional keys used by unauthorized persons. When a guest reports stolen or misplaced card keys, you can quickly deactivate them to prevent illegal usage.
In addition, when an emergency happens in the hotel, you can quickly block the key cards to the areas of interest to ensure that only authorized people can enter or leave. The best part is you can get custom hotel key cards with advanced features such as anti-cloning, encryption, and secure coding technology to maximize security.
2. Improved Access Management
The nasty truth about traditional keys is they do not grant your front desk staff control over access management. Cases of people using duplicated keys to access restricted hotel areas are prevalent.
On the other hand, with a key card system, your hotel staff controls the check-in and check-out process. It is rare to miss details of who accessed a specific room and time.
Your front desk team can remotely deactivate the cards in emergencies. Besides, as an administrator, you can modify access permissions remotely. You can quickly revoke access or grant it as the need arises.
3. Enhanced Tracking and Reporting Capabilities
One feature benefit modern hotels reap from access cards is the robust reporting and tracking ability.
This card records and stores logs of every use attempt. This data can help to improve the administration of access rights and security levels. Furthermore, more advanced key cards offer real-time monitoring for your guests and staff. That is mandatory for security compliance and identification of possible security breaches.
Knowing your hotel’s occupancy rates is crucial to optimizing facility management and making the right decisions regarding the allocation of resources and staffing. One job a key card does immaculately is keeping accurate room occupancy records. You can know when a guest checks in and out. Additionally, you can generate customized reports on access patterns and card usage, making data-driven decisions easy.
4. Highly Convenient For Guests and Staff
Hotel managers prefer key cards over other security systems because of their convenience. These key cards offer your staff and guests hassle-free and highly convenient access to their lodged rooms. Your guests will always appreciate the fun experience of unlocking their doors with a simple card swipe.
Because they will not walk around with a bunch of keys and risk losing them, guests will gladly return.
The contactless check-in feature benefit ensures your hotel business runs smoothly and efficiently with limited cases of underperformance and neglected guests. Your guests can effortlessly access their booked rooms without interacting with your staff. That reduces the level of contact and maximizes guest safety and privacy.
One thing with key cards is that they are user-friendly and seamless. Your guests will not need to spend time trying several keys as they can swipe and gain access to their rooms fast. If your staff members notice unpleasant behaviors from guests, including attempts to access illegal areas, they can quickly deactivate the cards without prior notice to avoid further damage.
Are cases of lost keys and unsatisfied clients due to malfunctioning keys and locks prevalent in your hotel premises? Or have you witnessed a trend where guests show dissatisfaction whenever they check in at your hotel only to be given a bunch of keys, which they must carry around when on your premises?
It is time to upgrade to more advanced systems, such as key cards. Key cards are a booming trend in the hotel industry because of their many benefits to your guests and staff. They make your hotel a more secure place for guests and staff. Also, these cards offer high convenience and seamless access to hotel services.